Communicating effectively in the workplace is vital, and the phrases you choose when sharing information can greatly influence clarity and perception.
“FYI,” an abbreviation of “For Your Information,” is a common term used to flag important info, but it’s not the only one at your disposal.
Learning alternative expressions helps you convey the same message with a nuance that suits different contexts and audiences.
Knowing various ways to prefix information can set the tone for more formal or friendly communication.
These alternatives give you the flexibility to present details in a way that aligns with the professionalism of your workplace, enhances understanding, or simply adds variety to your daily correspondences.
With a few different phrases in your repertoire, your messages can become more tailored and effective.
1. Just so you know
When you want to share relevant information without coming across as commanding, “just so you know” is an excellent phrase to use.
It implies that the details you’re providing are meant to aid the recipient’s understanding or prepare them for potential outcomes. This phrase is casual yet considerate, typically used among colleagues or in less formal business settings.
Utilize “just so you know” when the information you’re sharing isn’t a directive but rather a piece of advice or a useful tip.
It’s a way to keep communication lines open and amicable, ensuring that the person you’re speaking to is informed about a situation without feeling pressured.
2. For your reference
When you use the phrase “for your reference,” you’re directing someone to information that is pertinent to the topic at hand but may not require immediate action.
It implies that the content provided is for background, context, or as a resource to be consulted when needed. You’re essentially giving additional details that bolster understanding without implying urgency.
In professional communication, this phrase is handy for attaching documents or data that complement the main message of your email or report.
It signals to the recipient that they should be aware of this material as it may be relevant to their work or decisions in the future.
Using “for your reference” is particularly useful when you want to convey the importance of the information without pressuring the reader for an immediate response.
3. To keep you updated
Using “To keep you updated” in communication ensures that you are providing relevant information without the need for an immediate response.
This phrase acts as a preamble to the status updates or changes related to a project, task, or ongoing situation. It conveys attentiveness and responsibility for keeping all parties informed.
When you choose to say “To keep you updated,” it expresses a proactive approach. You’re not merely passing on information; you are also affirming your commitment to transparency and fluid communication.
This phrase is particularly effective in professional settings where periodic updates are expected or where information may affect decision-making processes.
Employ this alternative to “FYI” when you want to maintain an informed network, be it with colleagues, clients, or stakeholders.
It is suitable for email, memos, and other forms of business communication where clarity and professionalism are paramount.
4. In case you’re curious
When sharing information that isn’t immediately necessary but might be of interest or relevance, consider using the phrase “In case you’re curious.”
This alternative to the shorthand “FYI” implies a more casual context, offering the recipient some information without the expectation of action or immediate attention.
You can use this phrase to preface details that provide additional insight or background, thereby inviting the reader to explore the topic further if they choose to do so.
It’s a respectful way to present facts or data that aren’t critical but could nonetheless enrich the reader’s understanding or satisfy their interest in a subject area.
5. Please be informed
When you need to convey important information in a professional setting, replacing “FYI” with “Please be informed” is a powerful way to do it.
This phrase not only signifies that the information that follows is noteworthy but also imparts a sense of formality and respect towards the recipient.
Use “Please be informed” at the beginning of a sentence to introduce your point. For example, “Please be informed that the meeting is rescheduled for 10 AM on Friday.”
By choosing this phrase, you’re ensuring the information is presented in a clear and direct manner without any connotations of being rushed or casual.
It’s suitable for both written and verbal communication within the workplace. By using it, you maintain professionalism, and it aids in emphasizing the significance of your message.
6. Here’s a heads up
The expression “Here’s a heads up” is employed when you want to offer someone early information or a warning about a forthcoming situation or event.
It implies being considerate enough to alert someone to something before it arises, allowing them to prepare or take note accordingly.
This phrase can be particularly useful in professional settings where keeping colleagues informed is crucial for the smooth flow of operations.
When you use “Here’s a heads up,” you’re not just conveying information; you’re also implying a certain level of urgency without causing alarm.
It’s less formal than “For your information” but more immediate, showing both foresight and consideration.
7. Kindly be informed
When you need to relay information in a courteous manner, using “Kindly be informed” can be an effective approach.
This phrase is especially useful in professional settings where you wish to both notify and convey respect towards the recipient.
It implies that the information to follow is significant and warrants the reader’s attention.
By choosing “Kindly be informed” over “FYI,” you set a formal tone that is accommodating yet assertive, ensuring your message is perceived with the gravity it deserves.
This phrase is appropriate when addressing colleagues, clients, or superiors, helping to maintain a level of professionalism in your communication.
8. Thought you might like to know
When conveying updates or information that’s not immediately urgent but still of interest, “Thought you might like to know” can be an effective phrase.
It suggests a level of consideration for your audience, implying that the information could be useful or exciting to them without demanding immediate attention.
Use this phrase to share insights or news that recipients might find beneficial or enriching to their day.
This expression works well in both professional and casual contexts. In the workplace, it can precede details about company developments or colleague achievements that foster team spirit.
In personal communications, it’s suitable for sharing life updates or interesting finds.
9. I’d like to notify you
When you need to inform someone of something important in a professional context, the phrase “I’d like to notify you” serves as a courteous introduction.
Use this phrase when it’s crucial for the recipient to be aware of the information you’re providing but the matter doesn’t demand immediate action.
For example, if you’re sending information that could influence a recipient’s future decisions or actions but isn’t pressing, “I’d like to notify you” sets the right tone.
It is especially apt in situations where you aim to preserve formality and show respect for the recipient’s autonomy in how and when they choose to address the information.
This phrase can also be an effective way to flag changes or updates that are not urgent but may be relevant for future reference, ensuring the recipient is aware without appearing to rush or pressure them.
10. Just to let you know
The phrase “Just to let you know” serves as a soft preamble in communication, providing the recipient with information that may be of interest or importance, without requiring immediate action.
It’s a conversational tool often employed to relay particulars that might affect the listener in some way.
When you use “Just to let you know,” you’re typically signaling that what follows is not a directive but a piece of knowledge you believe the recipient should be aware of.
This expression is versatile, suitable for both professional and informal settings.
In the workplace, it can preface updates that are not critical but are still worthy of attention. In more casual contexts, it’s a way to share news or personal updates without imposing on the recipient.
11. For the record
Using “For the record” as an alternative to “FYI” conveys a sense of formality and emphasis on the importance of the information provided.
When you use this phrase, it typically implies that your message should be taken seriously and perhaps even noted for future reference.
Utilize “For the record” to clarify or correct previous information or to establish a statement as fact.
This phrase is best used in situations where accuracy and record-keeping are essential — such as in legal or official documents, during meetings, or when providing critical professional updates.
It can preempt further discussion or clarify a point before any potential misunderstandings arise.
Remember, employing this phrase can carry serious undertones, so reserve it for situations where the importance of the message is clear and indisputable.
12. Just to inform you
In professional communication, “just to inform you” serves as a courteous and direct alternative to “FYI.”
You can use this phrase when presenting new information that requires the recipient’s attention. It implies that what follows is important and shouldn’t be overlooked.
When you say “just to inform you,” you are ensuring that the recipient is aware of the information you’re providing.
This expression is especially useful when conveying details that the recipient may need to act on. It’s straightforward, clear, and it sets the stage for the recipient to focus on the content of your message.
Incorporate this phrase when the context of your email or message involves an update or a notification that may affect plans or decisions.
13. In case you missed it
When conveying information that might have been overlooked, ‘In case you missed it’ serves as a considerate and informative preamble.
This phrase is a gentle reminder that invites you to catch up on details without assuming any fault on your part for not knowing them.
It’s commonly employed when referencing a piece of information that was shared in a bustling environment or amidst a flood of data where it could have been easily overlooked.
Using ‘In case you missed it’ ensures that important information isn’t neglected due to its previous subtlety or your busy schedule.
It’s an approach that respects the recipient’s time while underscoring the significance of the information at hand.
This phrase is versatile, suitable for a variety of contexts, from professional emails to casual conversations.
14. Thought you might find this useful
When conveying information without expecting a response, saying “Thought you might find this useful” serves as a courteous and considerate gesture.
It suggests that you have come across information or insights that you believe would benefit the recipient.
This approach assumes a degree of relevance and value to the person you are communicating with, thereby fostering a sense of shared interest or common ground.
Using this phrase also adds a layer of thoughtfulness to your message, as it implies that you have taken the moment to consider the utility of the information for the recipient.
It’s particularly effective in informal settings or when you wish to imply a helpful intent without any obligation implied on the part of your correspondent to act on the information provided.
15. Just a reminder
In professional communication, using “Just a reminder” signals to the recipient that you’re prompting them about a matter previously discussed or agreed upon.
It’s a phrase that is courteous and non-confrontational, effectively nudging the reader to recall or act upon an important item without being overbearing.
When you incorporate this phrase into your emails or messages, it helps to maintain a polite tone while also underscoring the significance of the information you are reinforcing.
While reminders serve to jog memory, ensure that they also provide value.
For instance, if there’s an approaching deadline or a meeting, your reminder should include the date, time, and any preparation required. This turns your message from a simple prompt into a helpful cue.
Conclusion
Using different ways to say “FYI” can make your communication clearer and more engaging. These phrases can help you share important details without sounding repetitive. These alternatives are useful in emails, conversations, and meetings. They show that you care about keeping others informed.
By using varied language, you can connect better with your audience and make your messages more interesting. Next time you need to share information, try one of these phrases. It will help you express yourself clearly and keep your communication fresh.
